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10 Personalizing Documents

With Address Book Data

This chapter tells you how to use contact

information stored in Address Book and vCards to

personalize letters, envelopes, and other Pages

documents.

You can insert names, phone numbers, addresses—any data you’ve defined for

contacts in Address Book—into Pages documents. You can also insert data from a

virtual address card (vCard) that someone has sent you. This capability (sometimes

referred to as mail merge) lets you reuse a letter, contract, envelope, or other

document for multiple people when you insert person-specific data into Address Book

fields in the document.

Understanding Address Book Fields

When a Pages document contains Address Book fields, contact data is automatically

inserted into the Address Book fields. Address Book fields identify which Address Book

or vCard data to insert and where to insert it.

A document can contain two kinds of Address Book fields:

Â A sender field displays information about the document’s distributor. For example, a

letter can be formatted with a header that uses sender fields to display a company’s

name, address, and phone number.

Pages automatically fills sender fields with data from the Address Book card that’s

designated My Card. But you can use another card to populate sender fields if you

prefer.

Â A recipient field displays information for a person who will receive the document.

For example, you can use recipient fields to insert a person’s name at various

locations in a letter.

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Apple Pages Betriebsanweisung Seite 219