ITS - Technology & Learning Services Page 18
Revised October 8, 2004
Method 2: The File >Save as PDF method
Not all programs offer a File>Save as PDF command but the ones that do give you by
far the easiest method of creating a PDF file. If this option is available in your software,
a Save dialog box appears and all you have to do is type the name of the file and save it!
Note: Although PDF is the best file format to secure that another user sees the document in the
same way that you do, in certain situations the document the other person sees and prints may
not always be 100 percent identical to the original. This is because the currently selected
printer on your machine can affect things like letter spacing and margins, etc. Thus, if an inkjet
printer was selected in your Print Center at the time you created the PDF, the layout may be
slightly different when printed on a laser printer. The only thing you can do to try to prevent
this problem is to anticipate the kind of printer your audience will use when printing.
File Sharing
With File Sharing turned on, you can summon the icon for a folder or disk attached to another
computer on the network. Upon success of connection, the icon for the other computer will
show up on your Desktop underneath your own hard drive. After you have this icon, you simply
double-click on it to open it and drag files back and forth exactly as though the other Mac’s
folder or disk is a giant CD you have inserted into your own machine.
The instructions below assume that you have already wired the network together. The first
thing you must do when preparing for file sharing is to set up an account (i.e., a name,
password, and Home folder) for each person that you wish to allow to visit your computer.
Important: The name and password you use to login when you sit down in front of the
computer are the
same
name and password you need to connect over the network.
With a standard account set up, users can enjoy Drop Box access, Public-folder access, and
the ability to see and manipulate whatever is inside their personal Home folder. All other disks
and folders on the Mac, including the System and Applications folders, are invisible to them.
If someone does not have an account set up on your Mac, they can still place items into
anyone’s Drop Box folder as a Guest. Although they can place items into the Drop Box, they
can’t open anything in it or remove items. Guests can also open anything that account holders
place into their Public folders (Note: If you don’t see any Public folders, then nobody has
placed anything into them for you to see.) The rest of the Mac is invisible and off-limits for
Guests to see.
Once you have established accounts for everyone you wish to access your Mac, even if it’s only
you, you’re ready to proceed.
1. Open System Preferences.
2. Click the Sharing icon.
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